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Research Outputs Data Collection FAQs

What is the Department of Industry, Innovation, Science, Research and Tertiary Education (DIISRTE) definition of research?

Please refer to the Definitions of HERDC categories for an explanation of the HERDC categories:

A1 – book
B1- chapter in a book
C1- journal article
E1- conference paper

To obtain a list of criteria and weightings for ALL categories, including Non-HERDC categories please view the PDF. Download Publication Categories Summary

What are the DIISRTE categories and weightings?

Please refer to the Definitions of HERDC categories for an explanation of the HERDC categories:

A1 – book              
B1- chapter in a book          
C1- journal article            
E1- conference paper  

To obtain a list of criteria and weightings for ALL categories, including Non-HERDC categories please view the PDF.

Download Publication Categories Summary

What verification evidence may I be asked to provide?

The exact requirements for verification material are different for each category, but generally they fall under four main headings.

1. Proof that the item was published
This is a copy of the article, paper or chapter as published or enough pages of the book (e.g. title, table of contents, preface, the page with the publisher & ISBN details) to demonstrate that it was actually published & made available for sale.

2. Proof that the item was refereed
This is only relevant for C1 Journal articles and E1 conference papers. Many journals and some conference proceedings have a statement about their peer review process, or conference organisers include it as part of the guidelines for authors in the call for papers. It is not enough for the journal to have an ISSN - we also need to be able to prove that articles are refereed.

For the purposes of the HERDC, an acceptable peer review process is one that involves an assessment or review of the research publication in its entirety by independent, qualified experts before publication. Independent in this context means independent of the author. Please see FAQ 8 for what can be accepted for C1 and E1 as evidence of peer review.

3. Proof of affiliation to Macquarie University
The best evidence of this is the byline or information about authors/contributors on the publication.

You may also be requested to sign a Certificate of Declaration which means you are certifying that all authors listed as MQ staff or students were here when the research was undertaken.
4. Proof that the item meets the definition of research
Please read the DIISRTE definition of research (see FAQ 2 on this page) to ensure that your publication meets it. This is also a major reason why we need to have copies of the full item including the preface & introduction for a book.

Do I need to provide the publication details for my non-HERDC eligible publications?

You should check that ALL your publications are in IRIS or email the details for all publications even if they are not eligible for HERDC.

Does each co-author have to send the details of the publication?

No, only the first author need to send the details to research online. The DIISRTE collection is for each 'paper', and the Research Office is able to apportion points per author from one lodgement [if all authors have been recorded on the publication].

What is acceptable evidence of peer review?

Peer review evidence is required for C1 journal articles and E1 Conference papers. A statement from the author is not considered peer review evidence. You may be requested to provide one of the following:

For journal articles, any of the following are acceptable as evidence of peer review:

The journal is classified as 'refereed' in the Ulrich's Knowledgebase www.ulrichsweb.com

- the journal is included in the ARC ERA list of Refereed Journals (from 2010 or 2012) there is a statement in the journal which shows that contributions are peer reviewed
- there is a statement or acknowledgment from the journal editor which shows that contributions are peer reviewed
- a copy of a reviewer's assessment relating to the article.

For full Conference papers any of the following are acceptable as evidence of peer  review:

- there is a statement in the conference proceedings which shows that contributions are peer reviewed

- there is a statement or acknowledgement from the conference proceedings editor which shows that contributions are peer reviewed

- a copy of a reviewer's assessment relating to the conference paper.

Please visit section 9 in 2013 HERDC Specifications for more information about journal articles and conference papers.

Should I submit the details of "in press" or "online first" or "accepted online" publications?

You will need to check with your particular Faculty whether you should submit these publications. Some Faculties collect those and some don't.

What is the close-off date for sending my publication details to the library?

Your department will notify you of their close-off date for collecting publications.

The Research Office's final closing date for collecting publications from the Departments is 30 April 2017.

Do I still have to enter my publications in IRIS?

You are no longer required to enter your publications in IRIS though you still need to login to check that all of your publications' details have been entered by the library.

What should I do if I cannot log in to IRIS?

If you cannot log in to IRIS send a ticket to OneHelp tickets.

Please note IRIS is compatible with most browsers except for some of the latest versions of Internet Explorer.

We recommend using Mozilla Firefox or Chrome.

What should I do if my publication is not listed in IRIS or on the ResearchOnline Pending Publications list?

Email your publication details to researchonline@mq.edu.au.
New researchers can view the template to see what details are required. Sending a copy of the publication can speed up the process.