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ARC Variation


Variations occur when a successful grant needs modification from the original project plan or funding agreement. For instance, personnel may withdraw, a change of partner organisation may be required, or there may be delays that impact on progress or timely completion.

All variation requests should be initiated at least six weeks prior to the effective date of change.

Supporting Documentation
The lead CI should contact Post-Award with details of the proposed variation, reasons for the change and the impact on the project. Advice will be provided as to the supporting documents required for the specific type of variation. The ARC Variation of Funding Agreement Proforma also includes a list of supporting documents requirements for different types of variation.

A formal variation request letter (on letterhead and signed by CI), together with the required supporting documentation, should be emailed to Post-Award (

Submitting the Variation Request
Post-Award staff will prepare the ARC Variation of Funding Agreement form and submit it to the ARC together with the lead CI letter and supporting documentation.

Notification of Outcome
Post-Award will notify the lead CI and other stakeholders via email of the ARC's decision and will action, as required.

Resources ARC Variation of Funding Agreement Proforma (to be completed by Post-Award) is available from:

Faculty of Arts, Faculty of Business and Economics, Faculty of Medicine and Heath Sciences
Contact: Phyllis Heggie,, x4463

Faculty of Human Sciences, Faculty of Science and Engineering
Contact: Ruolan Lan,, x1035

General Post-award Enquiries