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NHMRC Variation


Variations occur when a successful grant needs modification from the original project plan or funding agreement. For instance, personnel may withdraw, a change of partner organisation may be required, or there may be delays that impact on progress or timely completion.

All variation requests should be initiated at least four weeks prior to the effective date of change.

Prepare and Submit a Variation Request
The Variation Request is to be prepared in RGMS by the CIA as follows:

  • log into RGMS
  • click on "Grantee Variation"
  • click on "New"
  • select the grant ID, type a variation description, select variation type
  • the system will create a variation record
  • click through each screen, enter the requested details and attach supporting documents (in general, the NHMRC will require the agreement of all project personnel and organisations involved in the grant)
  • click on "CIA entry complete" and certify/submit the variation request.

Post-Award will receive an automated message from RGMS to review and submit the variation request to the NHMRC.

Notification of Outcome
Post-Award will notify the lead CI and other stakeholders via email of the NHMRC's decision and will action, as required.

Resources NHMRC web site and access to RGMS:  

Access to RGMS:


Faculty of Arts, Faculty of Business and Economics, Faculty of Medicine and Heath Sciences
Contact: Phyllis Heggie,, x4463

Faculty of Human Sciences, Faculty of Science and Engineering
Contact: Ruolan Lan,, x1035

General Post-award Enquiries