Project Scope
Broadly the scope is defined as covering back-office and reporting functions of the Research Office and the HDRO, along with self-service support for specific aspects of researcher, student and division/department/centre activity.
In terms of research IRIS covers:
- Internally funded research where funding is currently administered by the Research Office.
- Externally funded research.
- External collaborative research, whether or not Macquarie is the lead institution.
- Internal and external higher degree students where there is a research element to their studies.
In addition IRIS will aim to pilot self-service grant applications within a Division.
Profiling of outputs by researcher
Commit to deliver
- Recording of all publications and research outputs
- Categorisation of publications and research outputs
- Identification of groupings, codings and related information to allow for analysis of areas of research activity and groups of researchers within the university
- Online access to researchers for review/correction
Aim to deliver
- RQF reporting if requirements are defined
- Citations or other indicators of research impact
Possible future scope
- RQF reporting if requirements not known till late 2007
Grants and contracts administration
Commit to deliver
- Grant Applications processing
- Application status tracking
- Recording of research related contracts
- Project and contract management
- Monitoring against budget
- Monitoring against agreed milestones
- Progress report tracking
- Generation of outcomes correspondence
Aim to deliver
- Pilot of internal scheme(s) including online applications
- Pilot of departmental scheme
Possible future scope
- Direct online application, submission and status tracking of all grants by researchers
- Internally funded research funded and administered internally within a division
Executive/Management Reporting
Commit to deliver
- Reporting of research activity for all areas and levels, including groups or steeples as defined
- An agreed list of standard reports
- Pilot of self-service graphical reporting
- Generation of outcomes correspondence
Aim to deliver
- Self-service graphical reporting for all management, once software module is available from supplier
Possible future scope
- Ongoing development of further standard reports
External Reporting
Commit to deliver
- Data to support the reporting to external and governmental agencies, including NHMRC, ABS, ARC and DEST
Aim to deliver
- RQF reporting if requirements are defined
Ethics administration
Commit to deliver
- Applications processing
- Application status tracking
- Progress report tracking
- Generation of outcomes correspondence
Aim to deliver
- Fauna facilities data and reporting
- Trial of online application for animal ethics applications
Possible future scope
- Direct online application and submission of all applications by researchers.
- Online monitoring of ethics approval status by researchers
HDRO Process Support
Commit to deliver
- Thesis examination
- Appointment of examiners
- Recording of examiner recommendations
- Results capture
Aim to deliver
- Scholarship application and ranking
- Management of scholarship holders
Possible future scope
- Enquiries and applications (if not in Student One)
Portia for HDR Students/Supervisors
Commit to deliver
- Portia: Supervisor and Student communication, progress, tracking and reporting for an agreed subset of the HDR clients, to be agreed with HDR management and negotiated with potential users (initially a pilot).
- Consumed EFTSL (completion rate from Student One)
Possible future scope
- University-wide use of PORTIA for Supervisor and Student communication, progress, tracking and reporting
Project Management
Commit to deliver (Research Office as pilot)
- Project tracking
- Post-Award process tracking
- Project Milestone tracking
- Progress report tracking
- Direct online project status and financial tracking of all current projects by researchers subject to Finance One feed